Simplify your school or college data collection and sharing with UNIform

Simplify your admission process by reducing the amount of paper moving around your educational establishment. Choose UNIform for your organisation for a tailored solution and service.

Do you collect data from multiple sources, then integrate it with your in-house systems or export data to external applications and databases? You may need to create reports, communicate with people on the data base, invoice on a regular basis and more.

Wellington College

Wellington College

ITQ UNIform is a web based data and forms solution that was initially designed in partnership with Wellington College (one of the world’s top co – educational boarding schools)but is not only suitable for schools and colleges but for any business transferring, merging and sending data.

  • Make it easier for your clients to access the forms they need, online, in the cloud and from any computer or mobile device.
  • Segment data and create customised workflows to get data to the correct person or location.
  • Analyse data and report on the progress of the admission or other process
  • Export data to external applications and databases.

teaching assist2To introduce such a system it would now seem obvious to use the web for collecting and sending out data. If this constant stream of information happens in your business ITQ’s web based system – UNIform will:

 

1. Increase your efficiency

2. Simplify your business process

3. Reduce costs

4. Help your ‘green’ credentials

 

Clients can access the forms or information they need; online, in the cloud or from any computer or mobile device. UNIform will allow you to segment data and create customised workflows to get data to the correct person or location. Also analyse data and report on the data progress

What is UNIform and what does it do?

ITQ UNIform is a web based data and forms solution that was initially designed in partnership with Wellington College to help manage and reduce the forms they used in the school’s admission process. It allows users to sign in to a web portal and complete all the forms (previously; up to 28 sent and returned by post per student)and this had to be completed for each student before they enrol.

The simple to use interface and guided process makes it easy for parents to glide through all the required documents and submit them. UNIform can be completely customised for you and any business or organisation, to create workflows to manage, segment and routing data, to the appropriate administrator for processing. Processed data can then be analysed and exported to an existing document management system, database or an electronic folder structure.

What makes UNIform unique, is its flexibility in that it can be tailored to each individual requirement in terms of presentation and output options, Wellington College parents are located all around the world. The presentation of the admissions portal was crucial, it needed to look corporate and professional, but more importantly the functionality and the user experience had to be without question a flawless experience.

ITQ UNform

Tel:0865 874848

email:info@imagethroughqulity.com

Teaching Assistant® Award

KYOteaching assist2CERA Document Solutions America, Inc. announced that its business application Teaching Assistant® has been honoured with a 2017 Pick award as “Outstanding Education Market Solution” from the analysts at Buyers Lab International (BLI), and has received its prestigious Gold Tested Solution rating.

BLI’s analysts were impressed with Teaching Assistant’s ease-of-use and wide range of analytical tools, calling it an affordable solution for any school looking to assess student performance more efficiently.

To allow teachers more time to focus on their students and administrators more time for other tasks, KYOCERA developed Teaching Assistant, a business application powered by HyPAS. Continue reading

BIG POWER NOW COMES IN A SMALLER SIZE

do more with A4
If you have been researching information about new copiers, printers or MFPs you will know there are two main options; A3 or A4. These terms refer to the paper sizes the machine is designed to handle and also generally the larger machines are also recommended for higher volumes and have offered a wider range of options.

The new IT406ci range from ITQ are the first MFPs to combine the high volume capacities and advanced paper handling options of larger devices with the easy installation, smaller footprint and flexibility of a compact MFP

When looking into new printers or MFPs, which one is right for your office depends mainly on the paper sizes you will be printing, copying and scanning. However there are a few other things to be aware of before making a decision.

Paper Sizes A3 VS A4

Many offices use only A4 sized paper. However some offices use the larger A3 size for engineering documents, making booklets, menus, and design layouts. A3 size paper is the same size as two A4 sized pages put together. This makes booklet making easy by simply folding the paper in half.

Also because of the large size it is useful for enlarging engineering diagrams to a readable size. A3 is also great for printing large spreadsheets on. It’s much easier to read a spreadsheet printed on A3 sized paper than reducing the font to fit on A4 sized paper.

The Size Difference Between A3 and A4 machines

Since an A4 machine is designed to work with smaller paper sizes it has smaller internal components. This allows for a more compact design which obviously results in a machine that takes up less space than the larger A3 machine.

On the other hand, an A3 machine is designed to work with the larger sized paper and generally in the past has had larger more durable internal components.

Available Options on A3 and A4 machines

In the past the smaller and lighter A4 machines generally had only light duty options available. For example, if the machine has a stapler option it may be limited to stapling only 20 pages at a time and probably no large capacity tray, folder, 4-hole punch, or finisher available.

This meant that if you required equipment with any of these options then you would likely have needed a full size A3 machine to handle these tasks, even if you only require A4 paper size.

Cost difference between A3 and A4 machines

In the past larger more robustly designed A3 machines will have cost more than the A4 machines not only because of their larger frames but also higher yielding internal components cost more.

Before the IT406ci range the monthly printing/copying volume was the key to determining which machine is most cost effective for your office. Up to 1000-4000 pages a month an A4 machine will usually be the most cost effective. Above that monthly volume an A3 machine was the only option because of its durability. Now the new IT406ci range has the durability and options available for higher volumes when only A4 is required.

 ITQ High Volume A4 Range

Three new colour multifunctional copier/printers have been launched; the IT306ci (32ppm), IT356ci (35ppm) and TASKalfa 406ci (42ppm).

These machines provide the speed, durability and options for a new segment of the copier/printer market, they are all A4 paper size but offer the same features as ITQ’s A3 machines

“Customers want the high speed, high paper capacity and all the options of full size office MFPS but without the cost of A3 which they rarely if ever use.” says Graham Varndell MD at ITQ.

Contact ITQ

A Look Back to the Future

A pushy hard sell? That’s so 2000! This humorous take on the old way of selling had folks at a recent Kyocera conference nodding and laughing. The skit perfectly portrays the old mentality of “feeds and speeds” selling in stark contrast to ITQ’s current Total Document Solutions approach. Take a look!

It’s two years later and our friendly Kyocera dealer and certified Total Document Solutions specialist Jerry is on the golf course with his favourite client John, who is facing a tricky merger. It’s a classic dealer/client encounter, presented with a smile. Spoiler alert: thanks to his Total Document Solution training from Kyocera, Jerry hits a hole in one.
Thanks to Kyocera Document Solutions for sharing this.
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To check out the future telephone 01635 874848, or web
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Streamline Your Scanning

PinPoint Scanning

When it comes to scanning, PinPoint Scan gives users more options and more control when scanning from your ITQ multi-functional device.

This Kyocera-developed business application lets you choose the exact destination for your scan, it’s highly secure, SSL-encrypted, and subject to user-assigned PIN codes and restrictions.

With PinPoint Scan you can define your own scan destinations, whether they are folders on your PC, an e-mail address or even an application that is automatically opened.

PinPoint Scan is remarkably easy to set up: first, install a small application on your PC, then define your personal PIN code and preferred scan destinations. On the MFP simply enter your PIN code and immediately see all your previously defined scan destinations directly on the control panel of the MFP.

  • Scan to folder – Save the scanned file directly on your desktop or in any folder on your PC.
  • Scan to email – Simply send the scanned document in a new email to your email address.
  • Scan to application – Send the document to applications supporting PDF files.

Users can define and change their personal scan settings by themselves in a user-friendly menu. Fast and easy – The intuitive installation and interface guarantee that anyone can operate the application without difficulty.

From Scanning to Workflow ITQ offers a wide range of applications to streamline scanning for any business from small to large. With Pinpoint Scan, users can easily scan to their PC which makes scanning faster and easier. Other solutions offer OCR, barcode recognition and advanced features for workflow automation and full document management.

Talk to ITQ to find out how we can improve your efficiency and save costs.

Tel: 01635 874848

Colour Copy/Print Meter Scam

Colour copies

On a recent visit to a potential customer ITQ Sales Manager Eddie Chaplin was quizzed about the copy/print charges that seemed to be excessively high in relation to the users actual volume.

Upon investigation Eddie realised that the client was being charged over 3 times what their contracted cost should be, he discovered the electronic meter in the machine was set to ‘development’ mode rather than ‘pages’.

When a copy or print is made in development mode the meter clicks for every colour and also for black. Therefore, if the users colour cost per copy is 4p and mono is 0.5p when they make a copy or print it will cost 12.5p (3 colours x 4p + 0.5p).

Unscrupulous suppliers are contracting users with an unprofitable cost per colour copy/print of 1 or 2p knowing that they will make the money through development mode, 3.5p or 6.5p but with all meter readings appearing correct.

We have found this on Ricoh devices but it is possible on every manufacturers device.

To check your devices meters are set correctly

  1. Make a note of the current meter reading.
  2. Make an A4 full colour copy.
  3. Take the meter reading again.

The colour A4 count should have increased by one and the mono count should not have increased at all. If your colour count has increased by more than one or your mono count has also increased, then the meters are probably set incorrectly.

What to do if you think your meters are set incorrectly.

Contact us as soon as possible, our Contracts Department has helped many clients to reclaim contract overcharges, either service charges, unfair lease contracts or other contract scams, amounting to many tens of thousands of pounds. We provide this service at no cost and without obligation, we just want to expose unscrupulous suppliers that are giving the industry a bad name.

Tel: 01635 874848

Photocopier Apps?

business_applications_-cps-40409-Image_cpsimage

Well yes, but not for the old fashion sort of photocopier. The latest ITQ Multi-functional Printers can be utilised for various business applications beyond their basic scope by the addition of HyPAS ‘Apps’.

Empower your MFP with applications from KYOCERA’s HyPAS Solutions

KYOCERA’s HyPAS (Hybrid Platform for Advanced Solutions), a powerful and scalable solution platform, optimises the performance of ITQ’s MFPs through custom, integrated software applications that are designed to meet and exceed your individual document imaging needs.

HyPAS will transform your MFP into a resource designed to evolve as your business evolves – resulting in enhanced information sharing, resource optimisation and improved document workflows.

 The HyPAS platform provides a wealth of benefits.

  • End users benefit from simplified and faster operations, resulting in improved productivity and efficiency.
  • Business Managers and CFOs profit from lower operating costs and maximum ROI, thanks to more fully optimised document imaging devices and improved MFP workflows.
  • The IT Department takes advantage of the seamless integration of KYOCERA MFPs with existing solutions, maintaining the integrity and security of the user’s documents and the document imaging device itself.

 The HyPAS solutions include:

  • teaching assist2Teaching Assistant This streamlines the task of printing, marking and analysing multiple-choice tests and surveys using popular bubble-sheet forms. All you have to enter into the device is the amount of questions, possible answers and sheets you need. To mark the test, simply fill out the key sheet marked with the bar code label and scan it in along with the answer sheets. Great for education and marketing.
  •  smartscanSmartScan How do you currently scan a document to your personal network folder or e-mail address? With SmartScan you just login at the device, insert the document and press the scan button – it is as simple as that.
  •  quick printQuickPrint It is a challenge for many organisations to provide frequently needed documents and forms in an efficient manner: they have to be consistently up-to-date, and quickly accessible by all relevant staff. Many organisations pre-print their forms and documents; however, the costs and environmental impact of throwing away unused or out-dated copies can be immense. QuickPrint provides a solution by offering immediate access to documents from the MFP panel for direct printing.

The Hybrid Approach: JAVA and Web Services

The Apps available are only the start, KYOCERA’s HyPAS is unique in that it offers both Java-based and Web Services-based Software Development Kits (SDKs), providing an open and flexible platform. It enables advanced integration of the MFP with solutions that are already implemented in the enterprise.

For more information on ITQ’s products and solutions click here